Information for Presenters

Oral Presenters

Oral Presenters are required to prepare a PowerPoint Presentation for their 10 minute didactic presentation (max. 10 slides including title, author and disclosure slides). Please make sure that you stick to your allocated time. The Conference chair will cut you off after your allocated 10 minutes time slot!

Kindly note that all screens in the Session Rooms will be 16:9 ratio. We recommend that presentations are prepared in 16:9 format. However, presentations in 4:3 format will be displayed as well.

Speaker Ready Room

The Media Suite at the ICC is the designated Speaker Ready Room. All presenters are required to submit and/or preview their slides at least 3 hours prior to their scheduled presentation to ensure compatibility with the Conference AV Equipment.

Computers are available to upload and preview presentations. Speakers are required to report to the Speaker Ready Room at least 3 hours prior to their scheduled presentations. Changes can be made until 90 minutes prior to your presentation. Presenters should make sure all fonts appear as expected and all sound/video clips are working properly. The final version must be submitted to the Speaker Ready Room, no file submissions are accepted in the Session Rooms.

Opening Hours  
Sunday, May 1 16:00 – 19:30
Monday, May 2  07:30 – 17:00
Tuesday, May 3  07:30 – 17:00
Wednesday, May 4 07:30 – 11:00

Poster Presenters

All Poster Presentations/Boards are located in Hall 3 at the ICC. A sign identifies each Poster Board with the assigned Poster Number and the Presenter’s Name. The Poster Board Number corresponds with the pre-assigned Final Presentation Number provided in your confirmation letter and used in the Abstract Book and this Onsite Programme. The size of the poster board and therefore the maximum poster size is: 2.5m (h) x 1m (w) – portrait format. Kindly note that poster boards will be Velcro and Push Pin compatible.

Poster Presenters are required to provide a 2 minute oral presentation of their poster to the invited Poster Moderators during the Poster Mixer and Poster Discussion Session. Please note that Poster Presenters will not be asked to prepare a PowerPoint Presentation.

Poster Printing

Poster Presenters are able print their posters onsite in the Graphic Studio (around the corner from the Media Suite / Speaker Ready Room). The cost of Poster Printing is £30.00 per poster plus VAT. Delegates must bring an USB stick with their presentation saved as a print quality pdf.

Poster Set-Up Time

  • Sunday, May 1, 2016, 16:00 – 18:00

 Poster Take-Down Time*

  • Wednesday, May 4, 2016, 12:00 – 14:30
Poster Session 1 Monday, Monday 2, 2016
Poster Display Hours: 10:30 – 19:30
Meet the Author: 10:30 – 11:15
Meet the Author 12:45 – 14:15
Meet the Author: 15:45 – 16:30
Mixer and Discussion: 18:00 – 19:30
Poster Session 2 Tuesday, Monday 3, 2016
Poster Display Hours: 10:30 – 19:30
Meet the Author: 10:30 – 11:15
Meet the Author: 12:45 – 14:15
Meet the Author: 15:45 – 16:30
Mixer and Discussion: 18:00 – 19:30
Poster Session 3 Wednesday, Monday 4, 2016
Poster Display Hours: 10:30 – 12:00
Meet the Author: 10:30 – 11:15

*Any posters not removed after Take-Down Time will be removed and discarded by management.